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Do you own an apartment? So it is crucial that you are informed about the latest updates and legal obligations regarding condominium management. In 2022, there were significant changes to the laws governing condominiums, which both administrators and owners need to be aware of. The new legislation, in force since April 10, 2022, introduces clearer rules for condominium life and brings new responsibilities.
In this article, we will discuss some of the differences outlined by current legislation.
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Digital communication
Condominium management is constantly adapting. Keeping pace with technological advances, current legislation now encourages digital communication within condominium communities. Administrators can adopt digital platforms and electronic means of communication for various purposes, such as sending notices or minutes by email, or holding meetings via videoconference, as long as the condominium owners express this desire in a meeting.
Keep your information up to date
In order to facilitate efficient communication and effective management within the condominium community, it is mandatory that owners keep their contact information up to date with the administrator.
Providing accurate details such as phone numbers, email addresses or addresses allows timely dissemination of important announcements or emergency notifications. Regularly updating your information ensures you are informed about any developments in your condominium.
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Communication is the key: reporting the sale of your fraction
If you want to sell your apartment, it is mandatory to inform the condominium administrator about the transaction in order to maintain accurate records and facilitate smooth transitions between owners. This communication must be carried out within a maximum period of 15 days, and it must include the identification data of the new owner, such as full name and NIF. By promptly reporting the sale, you will be contributing to a hassle-free transfer of responsibilities and adequate communication channels with the new owner.
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Declaration of no debt: a crucial document for selling the house
In addition to the communication mentioned above, and if you plan to sell your fraction, you must obtain a “no debt declaration” from the condominium administrator. This document serves as proof that all financial obligations relating to your property have been resolved. Buyers rely on this statement to evaluate potential debts before finalizing a purchase agreement. To speed up the sales process and avoid delays, be sure to request this important document from your administrator. The declaration must be issued by the administrator within a maximum period of 10 days.
Responsibility for common areas
As an apartment owner, it’s crucial to understand your financial responsibilities when it comes to maintaining common areas. Current law clarifies the obligations and financial contributions required of each property owner for repairs, renovations, or general maintenance of common spaces. It is important to highlight the following situations:
· Responsibility for expenses related to the maintenance and use of common areas, as well as common services, falls on the owners of the fractions at the time the appropriate deliberations are taken, unless there are specific provisions to the contrary.
· Normally, expenses related to common areas and services are divided between condominium owners based on the proportion of the value of their fractions (permileage).
· The law allows expenses relating to services of common interest, such as electricity, for example, to be divided equally between condominium owners, as long as this decision is taken without opposition by the majority of condominium owners.
· Any expenses associated with common parts of the building that are used exclusively by some condominium owners will be borne by those who benefit from them.
· If the state of conservation or the use of a common part for exclusive use negatively impacts the condition of the other common areas of the building, the repair costs will be the responsibility of the condominium, and payment will be made by everyone, in accordance with the permillage of each fraction.
Extraordinary quotas
The condominium owner is responsible for paying the extraordinary contribution, within a maximum period of 12 months from the resolution at the meeting.
Contributions recorded in the minutes of the meeting
In the minutes of the meeting in which the value of the contributions to be paid to the condominium was approved, the annual amount to be paid by each condominium owner will be included, as well as the due date of the corresponding obligations. These minutes are official documents that record the deliberations and decisions taken during meetings, including details of agreed financial contributions.
Conclusion
Managing a condominium is no longer just an administrative task — today it is an exercise in legal, financial and community responsibility. In 2026, with the evolving legal framework and new digital tools, those who manage a building have more effective means at their disposal, but also face greater demands in terms of accountability, communication and decision-making.
By making sure that every legal obligation is met, that owners are well informed and that decisions are taken transparently, you build a safer, more valuable and better-run condominium.
💡 Condoroo tip: be proactive. Create an annual calendar of meetings, maintenance and legal obligations for the condominium. Anticipating decisions avoids conflicts, makes collecting fees easier and leads to far more effective management. And remember: a well-managed condominium directly adds value to every unit in it.
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